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Trip Report Procedure

The Trip Report is an integral part of the club’s weekly tramping experience.

Roles Involved

  • Trip Report Writer
  • Photograph Manager
  • Trip Report Manager
  • Website Editor

 

Trip Report Writer

  • Each week a trip report writer is appointed to write up a record of the day’s tramp.  This can be a variety of anecdotal (driver, visitors, celebrations, scenery, topical happenings etc.) and factual (location, botanical, historical, geological, terrain, fauna, Māori history/place names, DOC facts etc)
  • Length is approx 350 words and text only.
  • A deadline for completing the trip report and sending it to the Trip Report Manager is the Saturday following a tramp.

 

Photograph Manager

  • The committee nominates one person to be responsible for taking and collating the tramp photos (5 – 10) for each tramp. These are then saved to a file for the club’s record.
  • During the year photos from each tramp are collated for the slideshow at the mid-winter birthday lunch.
  • Trampers are welcome to contribute their best photo of the day’s tramp and send it to the Photograph Manager for saving and using as necessary.

 

Trip Report Manager

  • The Trip Report Manager is responsible for coordinating the writing of the text version of the diary.
  • When the Trip Report Manager receives the final draft from the writer, she/he will need to edit the text, check for errors and format the text.
  • Include the tramp statistics for the day (length, elevation, duration) for both groups (Alternates and Standards) if possible
  • Include the names of each group’s: Leader, Mentor, Understudy and Tail Ender (first names and surname initials only for privacy).
  • The final copy is then e-mailed to the Website Editor by the Sunday before the next tramp.

 

Website Editor

  • The Website Editor is responsible for posting the trip report on the website with a selection from the week’s gallery photos.

 

November 2023